Airline Billing Account
The Airline Billing Account is available to any and all individuals who are traveling on behalf of the university as long as a Travel Authorization is completed and returned to the Travel Services office in a timely manner. A completed Travel Authorization is one that is signed and embossed by the department's Transaction Authorization Card (TAC) holder, a business purpose for the trip is stated and a 26 digit account number is provided for payment purposes.
The Travel Authorization form authorizes a traveler's airline ticket be charged to an Airline Billing Account that resides at Penn's preferred agencies. On a monthly basis, these charges are journaled directly back to the department's 26 digit accounting string, thus eliminating the traveler having to incur the expense and get reimbursed.
Step One: How to Make the Reservation
Step Two: How to Get the Reservation Approved for Central Billing Purposes
Once the reservation is completed, the agent will fax the Travel Authorization along with a copy of the itinerary/invoice to the name of the Transaction Authorization Card (TAC) holder that has been provided by the person making the reservation.
Step Three: Receiving the Travel Authorization back in a timely manner for ticketing purposes.
The Transaction Authorization Card (TAC) holder will:
Failure to return the Travel Authorization form in a timely manner may result in a higher fare.
Guidelines for Travel Authorizations
With regard to business class internationally and first class domestically, Travel Policy 2355 states:
Business or first class travel will not be reimbursed or allowed on the airline billing account unless approved by the head of the school or center (or their designated representative).
Travel & Cards