Penn Purchasing Services
University of Pennsylvania
Home About Us Supply Chain News Buying Information Procure-to-Pay Social Responsibility
Supply Chain
>> Business Strategies

Spend Analysis
Strategic Sourcing
Contract Management
Project Management
>> Compliance & Governance
>> Collaborative Buying

E&I Cooperative
PACC
MediGroup
Novation
US Communities
PA COSTARS
Ivy League
>> Electronic Sourcing
>> Performance Metrics

Benchmarking
Home > Supply Chain >

Procure-to-Pay (P2P) Enhancement Project

Penn P2P Procure-to-Pay The Procure-to-Pay (P2P) Enhancement Project, a collaborative initiative between Purchasing Services and the Office of the Comptroller, is intended to build upon the success of the past decade and further enhance the campus-wide process of buying and payment for requirements from external suppliers.

The P2P project team has identified five specific business objectives for this project:

  • Staff Training - Enhance end user training to improve the quality of purchasing data entered into the purchasing system resulting in a reduction of process exceptions and administrative rework in the Schools and Centers and central services offices.
  • Process Improvements - Further streamline the business process and achieve greater compliance with requisitioning requirements, supplier invoice payment responsibilities, and utilization of preferred contract suppliers.
  • Supplier Payment - Ensure payment of supplier invoices according to agreed upon buyer/seller terms and conditions in order to better leverage prompt pay discount opportunities.
  • Cost Containment - Identify new institution-wide and School and Center specific contracting and cost containment opportunities.
  • Technology Enhancements - Investigate new electronic invoicing and payment technologies that will lead to additional opportunities in the future.

P2P Champions

The P2P Champions committee was formed to work collaboratively with Purchasing Services and the Office of the Comptroller to communicate issues and findings, lead efforts in the Schools and Center, accomplish broad P2P business objectives, and use measurement reports to identify and eliminate process exceptions.

Date Presentation
FY2015 October P2P Champions Meeting Presentation
FY2010 September P2P Champions Meeting Presentation
FY2009 May P2P Champions Meeting Presentation
FY2009 January P2P Champions Meeting Presentation
FY2009 November P2P Champions Meeting Presentation
FY2009 September P2P Champions Meeting Presentation
FY2008 June P2P Champions Meeting Presentation
FY2008 April P2P Champions Meeting Presentation
FY2008 March P2P Champions Meeting Presentation
FY2008 November P2P Champions Meeting Presentation
FY2008 October P2P Champions Meeting Presentation
FY2007 May P2P Champions Meeting Presentation
FY2007 March P2P Champions Meeting Presentation
FY2007 February P2P Champions Kick-off Meeting Presentation
FY2006 April P2P Enhancement Project Launch Presentation

P2P User Guide Web Site

The P2P User Guide website, launched in June 2007, contains purchase and payment method process documents to assist faculty and staff with the purchase of and payment for products and services from external suppliers.

Existing training materials are continually enhanced and new training materials been developed for purchasing system users and purchasing card cardholders. Procure-to-Pay Performance Metrics have also been established to measure performance against annual goals and objectives.

P2P Project Progress Reports

Beginning in FY2009, monthly P2P Process Exception reports will be issued to all BEN Buys system users. Monthly "Status Report & Goals" and "Exception Summary" documents will continue to be posted below.

Please submit all procure-to-pay project related questions and concerns to the P2P Project team.

Related Links

Home About Us Supply Chain News Buying Information Procure-to-Pay Social Responsibility