Preapproved and Limited Use of a Purchasing Card for Bulk Purchase of Septa Tokens

Thursday, July 31, 2008

Effective Friday, August 1, 2008, Purchasing Card cardholders may obtain a process exception from Mark West, the University's Purchasing Card Administrator, in order to use the MasterCard Purchasing Card for bulk purchase of Septa tokens.

Upon receipt of a process exception from the Purchasing Card Administrator, the designated purchasing card cardholder must adhere to the procedure and audit requirement below.

• The Purchasing Card cardholder must identify the legitimate business need and justification prior to using their purchasing card for bulk purchases of Septa tokens. It is the responsibility of the Purchasing Card cardholder to ensure that the Septa tokens purchased with their purchasing card are for a legitimate business need and that the tokens are not resold by the department to an internal or external group or individual. Cardholders with prior written approval to use their purchasing card for bulk purchase of Septa tokens will be subject to quarterly transaction audits to ensure that appropriate supporting documentation is available to support the purchase transactions

A reminder to Purchasing Card cardholders, use of a Purchasing Card is a privilege granted by the Institution, and as such, will be revoked and disciplinary action taken in the event of abuse, inappropriate or fraudulent use, or failure to perform required program administrative duties.

Please direct all questions to Mark West (215-898-3606) in Travel & Card Services.