Preapproved and Limited Use of a Purchasing Card for eBay Purchases and PayPal Payments

Thursday, July 31, 2008

Effective Friday, August 1, 2008, Purchasing Card cardholders may obtain a process exception from Mark West, the University's Purchasing Card Administrator, in order to use the MasterCard Purchasing Card for eBay purchases and/or PayPal payments.

Upon receipt of a process exception from the Purchasing Card Administrator, the designated purchasing card cardholder must adhere to the following procedure and audit requirement.

• The Purchasing Card cardholder must identify the Seller on eBay before making an authorized business purchase through eBay or PayPal (if used in conjunction with eBay). The complete Seller information must be printed from eBay or PayPal, or the Purchasing Card cardholder must receive an email response from the Seller that includes: Seller's full name and complete address (including state/country) for the itemized invoice. The Purchasing Card cardholder agrees to review the "Seller information page" in eBay before making a University business purchase. If the Seller information page reflects a negative or problem seller rating, or if the Seller refuses to identify the necessary information required, the Purchasing Card cardholder is not permitted to bid on or purchase the item(s) in question. Cardholders with prior written approval to use their purchasing card for eBay or PayPal will be subject to quarterly transaction audits to ensure that appropriate supporting documentation is available to support each eBay or PayPal purchase transaction.

A reminder to Purchasing Card cardholders, use of a Purchasing Card is a privilege granted by the Institution, and as such, will be revoked and disciplinary action taken in the event of abuse, inappropriate or fraudulent use, or failure to perform required program administrative duties.

Please direct all questions to Mark West (215-898-3606) in Travel & Card Services.