Purchasing Forms

For Penn Community

• Request to Resend Approved Purchase Order to Supplier
  In the event a supplier does not receive the approved purchase order, please use this request form to have a duplicate copy of the purchase order sent.
• Request to Add a New BEN Buys Supplier (US Supplier)
  A form to submit a request to add a new US supplier to the BEN Buys Purchasing System approved supplier database.
  Do not use this form for a change to an active PO supplier, instead email newsup@exchange.upenn.edu with the changes needed.
  
• Request to Add a New BEN Buys Supplier (Foreign Supplier)
  A form to submit a request to add a new foreign supplier to the BEN Buys Purchasing System approved supplier database.
  Do not use this form for a change to an active PO supplier, instead email newsup@exchange.upenn.edu with the changes needed.
  
• Request to Add a New BEN Buys Ship-to Location
  A form to request a new campus ship-to location in the BEN Buys Purchasing System.
• Request for University Tax Exemption Certificate
  A form to request a University tax exemption certificate for a purchase made via the BEN Buys purchasing system, the MasterCard Purchasing Card program, or C-Form.
• Penn Marketplace Supplier Feedback Form
  A form to provide feedback and comments on the quality and accuracy of supplier content and pricing in the Penn Marketplace.
• Purchasing Card Application
  The form for a New Purchasing Card Request or Change to Existing Card.
• Wright Express/Sunoco Card Application
  The form for a Wright Express/Sunoco Fuel Card Application.
• Fleet Fuel Card Cardholder Account Form
  Fleet Fuel Card Cardholder Account Form
• Purchasing Card Single Transaction Exception Request Form
  
• Purchasing Card Monthly Spending Limit Increase Request Form
  
• Delete Cardholder Account Form
  
• Surplus Property Agreement of Sale
  A standard agreement of sale form for the disposal of surplus property.
• SmartSource User ID Request Form
  A form to request set up as a new desktop user in the SmartSource online bidding tool.
• Club Quarters Authorization Form
  

For Suppliers

• Supplier Showcase Order Form
  A form to be used by Penn Marketplace participating suppliers and manufacturers to join the Supplier Showcase, Penn's web based supplier promotion site.
• University Credit Reference Letter
  The University's credit reference letter for new suppliers.
• University Credit Reference Letter for Hotels
  The University's credit reference letter for hotels.

Related Links

• Office of the Comptroller Document & Forms Library
  The Office of the Comptroller's central repository for Payables, BEN Deposits, BEN Financials, Corporate Tax, General Accounting and Budget Office, Payroll, Clinical Practices, Purchasing Card, Property Management, and Travel related forms and documents.
• University Purchase Order Terms & Conditions
  The University's business terms and conditions for all purchase order transactions issued through the BEN Buys Purchasing System.
• Independent Contractors & Consultants Guide
  A guide to provide an understanding of the University's policy regarding payments for personal services.
• Independent Contractor Determination & Certification (C-12)
  A document used to determine whether the individual providing services to the University is an indepedent contractor under IRS guidelines.