Request for Supplier Information

Thank you for your interest in becoming an approved supplier to the University of Pennsylvania. In order to conduct business with the University of Pennsylvania, and to be listed as an approved purchase order supplier in the BEN Buys Purchasing System supplier database, we require specific information regarding your company.

A prospective supplier must complete a Supplier Questionnaire, a W-9 form (see Required Forms) and agree to the University of Pennsylvania's Purchase Order Terms & Conditions. It is important to review the University Purchase Order Terms & Conditions as your signed Supplier Questionnaire will be considered as acceptance of our purchase order terms and conditions. Since our purchase orders are transmitted electronically to suppliers via EDI or autofax from the BEN Buys Purchasing System, the Purchase Order Terms & Conditions will not be included on each purchase order issued by the University.

In order to become an approved supplier to the University of Pennsylvania, the completed Supplier Questionnaire and W-9 form must be submitted to Purchasing Services. The Supplier Questionnaire will be reviewed by a Purchasing Specialist, and if approved, your company will be added to the BEN Buys Purchasing System supplier database. The University of Pennsylvania reserves the right to reject a supplier's request for approved supplier status at its sole discretion. All questions regarding this request must be directed to Debbie Schmidt, our System Administrator.

At no time should a supplier accept an order for equipment, supplies or services from any University employee without prior receipt of an official University Purchase Order or MasterCard Purchasing Card number.

Thank you in advance for your cooperation and interest in doing business with the University of Pennsylvania.

Ralph Maier
Director of Purchasing Services