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Cost Containment
Purchasing Services is authorized to negotiate and implement university-wide
strategic supplier relationships that leverage the University's significant
buying power resulting in cost savings
and rationalize the supply chain in order to provide the University with the
"least total cost" for products and services required from external
suppliers. University approved suppliers are expected to offer their
"very best possible pricing" to the University and offer the agreed
upon contract pricing to all University departments. Approved suppliers are
strongly encouraged to submit suggestions, new and innovative business concepts,
and programs to Purchasing Services that will further streamline the purchasing
process and result in additional cost saving opportunities for the University.
Formal university-wide contracts are awarded to suppliers that can satisfy
Penn's business and eBusiness technology requirements while providing value,
service and support to University faculty and staff. Purchasing Services and
Penn's preferred contract suppliers work collaboratively to market the value and
benefits of each new contract. This collaborative marketing effort focuses on
"marketing acceptance" of new contracts by meeting or exceeding customer
expectations and promotes the shift of purchase transactions and dollars to
preferred contract suppliers.
Purchasing Services is a department under the auspices of the University's
Division of Business
Services. Consistent with the mission of the overall division, our underlying
philosophy is to provide our customers with high quality service and efficient
and effective buying methods in a fiscally responsible manner. Being a
service provider within the University, Purchasing Services shares Penn's status as
a not-for-profit organization and proceeds earned from any supplier partnership
support the costs associated with maintaining the operation of the organization.
We do this through supply chain strategies
aimed at achieving "least total cost pricing" that takes into account not
only price, but factors such as quality, service, delivery and all other aspects
relevant for assessing the total value of the products and services required in
support of the education and research mission of the institution.
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