Becoming a Penn Supplier

The goal of the University of Pennsylvania is to provide responsive, responsible, and qualified suppliers a fair and equal opportunity to conduct business with the institution. In order to conduct business with the University of Pennsylvania, and to be listed as an approved purchase order supplier in the BEN Buys Purchasing System supplier database, suppliers must register with Purchasing Services.

Purchasing Services reserves the right to reject a supplier's request for approved supplier status at its sole discretion if the commodity is already available from a University preferred contract or Penn Marketplace supplier, or if the addition of another supplier in a particular commodity area is deemed not to be in the best interest of the University.

To register as a Penn supplier, the following information must be submitted to Purchasing Services:

1. A completed University of Pennsylvania Supplier Questionnaire Form
2. A completed W-9 Form
3. Current copy of certification by the US Small Business Administration if business is certified as small, disadvantaged, or woman-owned
4. Any information that best illustrates your particular product or service.

It is important to review the University's Purchase Order Terms & Conditions as your signed Supplier Questionnaire will be considered as acceptance of our purchase order terms and conditions. Since our purchase orders are transmitted electronically to suppliers via EDI or autofax from the BEN Buys Purchasing System, the Purchase Order Terms & Conditions will not be included on each purchase order issued by the University. All supplier registration forms must be faxed directed to the attention of the Purchasing System Administrator at (215) 898-9396.

The Supplier Questionnaire will be reviewed by a Commodity Sourcing Manager, and if approved, your company will be added to the BEN Buys Purchasing System approved supplier database.

Related Links

• BEN Buys Supplier Registration Forms
• University Purchase Order Terms & Conditions