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Becoming a Penn Supplier
The goal of the University of Pennsylvania is to provide responsive, responsible,
and qualified suppliers a fair and equal opportunity to conduct business with the
institution. In order to conduct business with the University of Pennsylvania,
and to be listed as an approved purchase order supplier in the
BEN Buys Purchasing System supplier database,
suppliers must register with Purchasing Services.
Purchasing Services reserves the right to reject a supplier's request for
approved supplier status at its sole discretion if the commodity is already available
from a University
preferred contract or
Penn Marketplace supplier,
or if the addition of another supplier in a particular commodity area is deemed not
to be in the best interest of the University.
To register as a Penn supplier, the following information must be submitted to
Purchasing Services:
- A completed University of Pennsylvania Supplier Questionnaire Form
- A completed W-9 Form
- Current copy of certification by the US Small Business Administration if business is certified as small, disadvantaged, or woman-owned
- Any information that best illustrates your particular product or service.
It is important to review the University's Purchase Order
Terms & Conditions as your signed Supplier Questionnaire will be considered
as acceptance of our purchase order terms and conditions. Since our purchase orders
are transmitted electronically to suppliers via EDI or autofax from the BEN Buys
Purchasing System, the Purchase Order Terms & Conditions will not be included
on each purchase order issued by the University. All supplier registration forms
must be faxed directed to the attention of the Purchasing System Administrator
at (215) 898-9396.
The Supplier Questionnaire will be reviewed by a Commodity Sourcing Manager,
and if approved, your company will be added to the BEN Buys Purchasing System
approved supplier database.
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