MasterCard Purchasing Card Program
The JPMorgan Chase MasterCard Purchasing Card
is a University authorized buying method for low-cost one-time purchases of non-restricted
commodities from non-restricted suppliers. The Purchasing Card compliments the
BEN Buys purchasing system, the University’s primary buying method for most
products and services.
The Purchasing
Card Program is available to faculty, staff and students who have been formally
authorized by their School or Center Senior Financial Officer to be a delegated
“departmental buyer” for the purchase of and payment for low cost and
non-restricted commodities from non-restricted suppliers. Authorized purchasing
card cardholders are required to attend a mandatory training session prior to
receiving their purchasing card and mandatory bi-annual refresher training
sessions. Mandatory bi-annual refresher training sessions are required to retain
one’s purchasing card.
The Purchasing Card compliments the BEN Buys Purchasing System, the University’s
primary authorized buying method. As such, the Purchasing Card is not
to be used for purchases from restricted suppliers or for commodities.
The Purchasing Card may be used for purchases from preferred suppliers that are
enabled in the Purchasing Card Supplier Portal.
Cardholders must understand and abide by the Cardholder Roles and Responsibilities
and the procedures outlined in the Purchasing Card Process Document.
Use of a Purchasing Card is a privilege granted by the University, and as such, will be revoked and
disciplinary action taken in the event of abuse, inappropriate or fraudulent
use, or failure to perform required cardholder administrative duties.
About the Purchasing Card
Though it resembles and works like a personal credit card, there are significant
differences with the Purchasing Card:
- It is a corporate purchasing charge card rather than a personal credit card.
- Full liability rests with the University for payment to the bank for all transactions.
- It is assigned by the bank to the University employee but is issued in the name
of and on the behalf of the University.
- There is no impact on a cardholder’s personal credit history.
Best Practices to Keep Your Card Safe
Best Practices for Fraud
Program Administration
Card Program Administrator
Phone: 215-898-3606
Suite 440A, 3401 Walnut
Street
There are a number of guides and documents to help authorized cardholders use their
purchasing card in accordance with University policies and procedures.
Purchasing Card
Purchasing Card Application form
http://www.purchasing.upenn.edu/forms/purchasing-card-application.pdf
New purchasing card applicants will now be able to enter their information onto the form, print, sign and get approval signatures, scan and email to the Card Program Administrator at pcardsup@exchange.upenn.edu. No hard copy is required to be sent to the Card Program Administrator.
Single transaction limit exception form
http://www.purchasing.upenn.edu/forms/pcard-exception-form-single.php
For a single one time transaction exception limit, the form emails directly to the Card Program Administrator upon submission. The Card Program Administrator will notify you once the limit increase has been set.
Monthly Spending Limit Increase form
http://www.purchasing.upenn.edu/forms/pcard-exception-form-monthly.php
To increase a permanent monthly/single spending limit please complete the online form and submit. Upon receipt of this request the Card Program Administrator will email once the limit increase is compete.
This form can also be used for a timed monthly increase.
Request to Delete Cardholder Account form
http://www.purchasing.upenn.edu/forms/pcard-delete-cardholder-account-form.php
Upon submission of the deletion form to the Card Program Administrator and account deactivation the Card Program Administrator will notify the Business Administrator of deletion.
Please properly destroy the Purchasing/Fleet Card at your department. It is not required to return the card to the Card Program Administrator.
Cardholder Training
New cardholder and refresher training is provided by the Financial Training Department.
PaymentNet Application Management Tool
The JP Morgan Chase PaymentNet program management software provides School and Center senior
management with additional tools and capabilities to more effectively manage cardholder spend,
monitor overall purchase activity, risk, and compliance. PaymentNet provides many new benefits to
both cardholders and administrators responsible for the management of the University’s card program.
New link to PaymentNet: https://www.paymentnet.jpmorgam.com
Organization ID: unipenn
Completion of all three login steps is required to ensure your password creation is successful:
1. Create new password
2. Confirm password
3. Complete the challenge questions
Key Login Tips:
Clearing your cookies or deleting temporary Internet files may affect the machine registration.
Print and/or save a copy of the Logging On Quick Reference Card for assistance with any logon issues you encounter in the future:jpmorgan.com/visit/LogonQRC
Effective immediately, J.P. Morgan will begin providing direct support to cardholders when they need help logging on to PaymentNet. You can now call the toll free number on the back of your card to ask for help. You will be transferred to a specially trained PaymentNet consultant who will provide the necessary assistance. Support will be provided between the hours of 5:00 a.m. Central Time (CT) and 1:00 a.m. CT, Monday through Friday
Cardholder Monthly Audits
Each month, the Purchasing Card Program Administrator will randomly select a number of
cardholders and visit them to conduct a formal review of their card activity, required
documentation, and compliance with policies and procedures.
