Home >
Procure-to-Pay >
Electronic Document Transmission
The electronic transmission of purchase order and supplier invoice documents fully
automates the procure-to-pay process reducing the cycle time and administrative costs
associated with the handling and processing of paper purchase orders and invoices.
Purchase Orders & Supplier Invoices
The Captaris RightFax
solution is integrated into BEN Buys purchasing
system for automated purchase order delivery to non-electronic data interchange
suppliers. Using the Captaris autofax product, purchase orders are created and approved
in BEN Buys and automatically faxed to the suppliers. The business process of
electronically creating, approving and transmitting orders has been reduced from days
to less than two hours.
The Global Exchanges Services (GXS)
is another solution used for the electronic transmission of high transaction volume
supplier purchase orders, change orders and supplier invoices. Electronic Data
Interchange (EDI) is a process in which University selected Penn Marketplace suppliers
electronically receive University purchase orders to reduce order cycle time and
transmit supplier invoice information to Penn thereby reducing the costs associated
with the handling and processing of paper purchase order invoices.
Document Imaging
Integrated into the BEN Pays payment system, the
170
Systems MarkView software enables Accounts Payable to provide purchase order
invoice information real-time, on-line to their customers across the campus. The
software workflow action routes and queues each purchase order invoice for appropriate
processing. This processing not only reduces the need for sending paper back and forth,
but it also reduces time to process therefore enabling payment of supplier invoices in
accordance with agreed upon payment terms.
Related Links
|
