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Purchasing Card Commodity & Supplier Restrictions
The Purchasing Card is the
authorized buying method
for low dollar one time purchases from external suppliers. All authorized
Cardholders must utilize their purchasing card in accordance with
Financial
Policy #2303 - Use of a Purchasing Card and the
BEN Financials Commodity Matrix.
At no time is an authorized Cardholder to use their Purchasing or
Fleet Fuel Card for a personal purchase.
Purchasing Services conducts random Purchasing Card activity audits to ensure
compliance with the program commodity and supplier restrictions listed below.
Cardholders violating Purchasing Card commodity and supplier restrictions will be
contacted and their School or Center senior financial officer will also be
notified when appropriate.
Please direct questions regarding the Purchasing Card commodity and
supplier restrictions to the Pcard Administrator
in Purchasing Services.
| Product and Service Restrictions |
Supplier Restrictions |
- Products or services available from a University
preferred contract
or Penn Marketplace supplier
- Alcohol
such as beer, wine or spirits
- Animals
for use in laboratory research
- Bottled Water
(Purchasing Card can be used for
Deer Park)
- Business
entertainment
- Car Rentals
(Purchasing Card can be used for PhillyCarShare)
- Cash
advances including wire transfers and money orders
- Catering services
requiring a formal supplier contract
- Consulting Services
- Express
shipping services
- Firearms or ammunition
- Gasoline or Diesel
- Gifts and donations
- Hazardous
materials (defined as radioactive materials, chemicals and reagents,
biological materials, compressed gas, bulk ethyl alcohol and DEA licensed
materials, including prescription drugs)
- Hotels and motels
(Purchasing Card can be used to make
Club Quarters-Philadelphia, Inn at Penn and University Sheraton
hotel reservations)
- Insurance premiums
- Medical services (defined as expenses related to medical care or services)
- PayPal online payment accounts (only upon receipt of prior approval from the Purchasing Card Administrator)
- Purchases with a unit cost of $5,000 or more
- Relocation and moving expenses for faculty and staff
- Septa tokens (bulk purchases only upon receipt of prior approval from the Purchasing Card Administrator)
- Service payments to individuals
- Travel services
such as airlines, car rental companies, and entertainment (e.g. meals at
restaurants). (Purchasing Card may be used to purchase
AMTRAK
train tickets)
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