Penn Purchasing Services
University of Pennsylvania
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Buying Information
>> Financial Training

· BEN Buys User Responsibilities
>> Policies & Guidelines
>> Purchasing Basics

· External Buying Resources
· Forms & Documents
· PA Sales Tax
>> Buying Tips
>> Green Purchasing
>> Authorized Buying Methods
>> Buying Decision Chart
>> Commodity Matrix

· Commodities A to C
· Commodities D to L
· Commodities M to R
· Commodities S to Z
>> Equipment Leasing
>> Equipment Maintenance Program
>> Sponsored Projects
>> Cost Savings Opportunities
>> Supplier Selection Guide
>> Supplier Showcase

· Supplier Shows & Exhibits
>> About the Purchase Order

· Purchase Order & Contract Approval
· Purchase Order Approval Criteria
· Competitive Bidding Guidelines
· Purchase Order Cancellations
· Receipt of Products
· Supplier Payments
>> Unauthorized Purchases

· After-the-Fact Transactions
>> Supplier Lists

· BEN Buys Approved Suppliers
· Preferred Contract Suppliers
· Travel Contract Suppliers
· Penn Marketplace Suppliers
· Showcase Suppliers
· EDI Suppliers
· Local Community Suppliers
· Diversity Suppliers
· Approved Caterers
· Deactivated Suppliers
· Restricted Suppliers
· Supplier Name Changes
>> Supplier Scams
>> Surplus Property
>> Product Recalls
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Buying Tips

The list of buying tips has been developed to assist faculty and staff in making appropriate buying decisions. Purchasing Services staff members are available to provide assistance to faculty and staff that required assistance with their buying decisions.

CATEGORY TOPIC
Advertising Services How to Buy Advertising
Entertainment, Alcohol How to Buy Wine and Spirits
Entertainment, Catering How to Select a University Approved Caterer
Entertainment, Event Planning How to Plan for an Event on Campus
Express Shipping How to Obtain UPS Express Shipping Supplies
Green Purchasing How to Buy Green Products
Green Purchasing How to Identify Green (Recycled) Items in the Penn Marketplace
Laboratory, Alcohol How to Buy Ethyl Alcohol
Laboratory, Animals How to Buy Laboratory Animals
Laboratory, MSDS Reports How to Obtain Material Safety Data Sheets (MSDS)
Laboratory, Radioactive How to Buy Radioactive Materials
Laboratory, Safety Lab Safety Programs
Office, Furniture How to Buy Office or Laboratory Furniture
Services, Customs How to Arrange for Customs Broker Services
Services, Express Mail How to Arrange for Express Mail Services
Services, Relocation How to Arrange for Relocation Services
Supplier, Product Returns How to Arrange for Return of Products to a Supplier
Supplier, Scams How to Avoid Supplier Telemarketing Scams
Technology, Computer How to Buy a New Computer
Travel, Business How to Arrange University Business Travel

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