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University Supplier Category Terminology

Suppliers are categorized to identify the various levels of business relationship with Penn, their status in the purchasing system database, or restricted use. A complete list of supplier categories is listed below.

BEN Buys Approved Supplier

A BEN Buys approved supplier is one whose corporate profile and supplier questionnaire has been reviewed and approved by Purchasing Services, and then added to the BEN Buys Purchasing System approved supplier database.

Preferred Contract Supplier

A preferred contract supplier is a preferred supplier that has been awarded a university-wide contract discount pricing agreement by Purchasing Services to supply products and services required by the University. Competitive bids are not required for purchases from preferred contract suppliers regardless of the total aggregate cost of the purchase order.

Preferred Travel Contract Supplier

A preferred travel contract supplier is a preferred supplier that has been awarded a university-wide travel related discount pricing agreement by Travel & Card Services in collaboration with Purchasing Services.

Penn Marketplace Supplier

A Penn Marketplace supplier is a preferred contract supplier that has agreed to provide catalog content and contract pricing for the Penn Marketplace. Competitive bids are not required for purchases from Penn Marketing participating suppliers regardless of the total aggregate cost of the purchase order.

Showcase Supplier

A Showcase Supplier is a supplier that has joined the Supplier Showcase to promote Penn specific new product and pricing promotions.

EDI Supplier

An EDI supplier is a Penn marketplace supplier that has entered into an electronic purchase order and supplier invoice document transmission relationship with the University in order to further streamline the procure-to-pay process.

Local Community Supplier

A local community supplier is a BEN Buys approved supplier that is located in West or Southwest Philadelphia.

Diversity Supplier

A diversity supplier is a BEN Buys approved supplier that is certified as diversity or women owned based on US Small Business Administration (SBA) classifications.

Approved Caterer

An approved caterer is a BEN Buys approved supplier of catering services that meets or exceeds all University catering related business and insurance requirements. Competitive bids are not required for purchases from approved caterers regardless of the total aggregate cost of the purchase order.

Deactivated Supplier

A deactivated supplier is a BEN Buys approved supplier whose "purchasing site" has been deactivated in the approved supplier database. This action may have been taken as a result of a supplier consolidation initiative, new supplier contract(s), or supplier performance. A recommended replacement BEN Buys approved supplier is listed by each deactivated supplier name.

Supplier Name Changes

Suppliers that have changed their corporate name as a result of change of ownership, merger, or acquisition are listed in the Supplier Name Change list.

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