The following is the criteria that the Sourcing Managers in Purchasing Services
use to final approve purchases orders that are equal to or greater than $5,000.
| Sole Source |
Sole source for this equipment, supplies or services. |
| Compatibility |
Only item that is compatible with existing items. |
| Specifications |
Only source that can meet unique specifications. |
| Acceptability |
Only source acceptable to the ordering department. All other sources considered inferior. |
| Contract |
Purchased from a University preferred contract and/or Penn Marketplace participating supplier. |
| Delivery |
Only source that can meet the delivery requirements. |
| Limited Resources |
Only known source that can be found for this particular item. |
| Previously Bid |
Formal bidding was completed for this requirement within the past 12 months. Supplier selected was identified as the low bidder in this process. |
| Quality |
Ordering department has determined that this supplier can provide highest quality service based on specific business requirements. |
| Fair Trade |
Prices for the item(s) will be the same from all sources. Bidding would be inconsequential. |
| Limited Availability |
Bid(s) attached are the only quotes available, other potential sources declined to bid. |
| Pre-Commitment |
Selection of and commitment to the supplier was made by the ordering department prior to Purchasing Services involvement. |
| Architectural & Engineering Services |
Office of Facilities Services is responsible for all A & E service requirements. Bids are not required. |
| Subcontract |
Office of Research Services is responsible for subcontracts. Bids are not required. |
| Bid Waiver |
The ordering department has submitted an acceptable request to waive the competitive bidding process based on specific business requirements. |
| Construction Management |
A Construction Management contract is in place with the contractor. |
| Low Bidder |
The low bid supplier has been accepted and documentation is on file. |
| Change Order |
A request to change or modify an existing purchase order based on specific business requirements. |
| Professional Services |
The ordering department has provided an acceptable business justification based on specific business requirements for this supplier of professional services. |
