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BEN Financials Commodity Matrix
The BEN Financials Commodity Matrix has been developed to help University
faculty and staff determine the appropriate buying method and budget object code
for purchases of equipment, supplies, and services from external suppliers.
The Commodity Matrix, indexed by product or service category, references the
appropriate buying method by department and
budget
object code for the most commonly ordered products and services.
When planning a purchase from an external supplier, your first step should be
to check the BEN Financials Commodity Matrix for:
- Supplier or commodity restrictions
- Authorized buying methods
(purchase order, purchasing card, or c-form)
For a limited number of product and service categories, a
BEN Buys Purchase Order and
MasterCard Purchasing Card are both listed as
approved buying methods. In these cases, a purchase order or purchasing card may
be used if the total cost of the transaction is not more than $1,000. When the
purchase is greater than $1,000, a BEN Buys purchase order must be used for the
purchase. When a C-Form and MasterCard Purchasing Card are both listed as
approved buying methods for a certain product or service, a C-Form must be used
when the total cost of the requirement is greater than $1,000.
All supplier contracts and/or agreements for BEN Buys purchase orders,
regardless of cost, must be forwarded to Purchasing Services for final review and
signature. University faculty and staff are
required
to order from designated
contract suppliers
whenever possible in order to maximize the University's cost savings opportunities.
Questions related to a product or service category that is not listed on the
Commodity Matrix are to be directed to
Ralph Maier in Purchasing Services
or Cheryl Walker in
Accounts
Payable. Questions related to the MasterCard Purchasing/Fleet Card Program are
to be directed to Mark West.
The BEN Financials Commodity Matrix is updated regularly to reflect new categories
and/or changes to existing categories.
Please visit the Commodity Matrix Product or Service categories listed
below:
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