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Commodity Matrix
The BEN Financials Commodity Matrix was developed to help University faculty and
staff determine the appropriate buying method and budget object code for purchases
of most commonly ordered equipment, supplies, and services from external suppliers.
For a limited number of product and service categories, a BEN Buys
Purchase Order and MasterCard
Purchasing Card are both
listed as approved buying methods for transactions <$1,000. Purchasing
Card transaction activity is monitored to ensure that cardholders are not splitting
transactions to get below the $1,000 purchasing card transaction limit.
When the total purchase transaction cost is $1,000 or more, a BEN Buys purchase order
must be used for the purchase.
Please click on the appropriate link listed below for the desired
commodity:
When planning a purchase from an external supplier, also utilize the various guides
listed below to ensure use of the appropriate buying method and preferred supplier.
- Purchasing Basics
- Basic buying information that all BEN Buys users and MasterCard purchasing
cardholders should know before making a purchase on behalf of the University.
- Authorized Buying Methods
- An overview of the University's approved buying methods for purchases from
external suppliers.
- Buying Decision Chart
- A guide, indexed by supplier and commodity purchase type, designed to assist
faculty and staff in determining the appropriate authorized buying method for
products and services.
- Supplier Selection Guide
- Information on how to select a supplier for a purchase requirement and links to
the various approved supplier lists.
Questions related to a product or service category that is not listed on the
Commodity Matrix are to be directed to
Purchasing Services. Questions related to
the MasterCard Purchasing Card Program are to be directed to
Mark West in the
Travel Services & Procurement Cards
department.
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