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Buying Information

Financial Training

·	BEN Buys User Responsibilities

Policies & Guidelines

Purchasing Basics

·	External Buying Resources
·	Forms & Documents
·	PA Sales Tax

Buying Tips

Green Purchasing

Authorized Buying Methods

Buying Decision Chart

Commodity Matrix

·	Commodities A to C
·	Commodities D to L
·	Commodities M to R
·	Commodities S to Z

Equipment Maintenance Program

Sponsored Projects

Cost Savings Opportunities

Supplier Selection Guide

Supplier Showcase

·	Supplier Shows & Exhibits

About the Purchase Order

·	Purchase Order & Contract Approval
·	Purchase Order Approval Criteria
·	Competitive Bidding Guidelines
·	Purchase Order Cancellations
·	Receipt of Products
·	Supplier Payments

Unauthorized Purchases

·	After-the-Fact Transactions

Supplier Lists

·	BEN Buys Approved Suppliers
·	Preferred Contract Suppliers
·	Travel Contract Suppliers
·	Penn Marketplace Suppliers
·	Showcase Suppliers
·	EDI Suppliers
·	Local Community Suppliers
·	Diversity Suppliers
·	Approved Caterers
·	Deactivated Suppliers
·	Restricted Suppliers
·	Supplier Name Changes

Supplier Scams

Surplus Property

Product Recalls

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Policies & Guidelines

The purchase of and payment for equipment, supplies and services from external suppliers must be conducted in accordance with established University financial policies. Faculty and staff involved in ordering products and services from external suppliers via the BEN Buys purchasing system or MasterCard Purchasing Card must be familiar with all financial policies related to purchasing and payables.

The Purchasing Services staff members are available to assist faculty and staff with questions.

Policies & Guidelines

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