Buying Information >
The information contained in this section will enable authorized faculty and staff to
successful fulfill their purchasing requirements in accordance with all University financials
polices and guidelines.
The University's BEN Buys Purchasing System and the
Penn Marketplace facilitate a seamless and user friendly online
"purchase-to-pay" environment for faculty and staff. As the University's primary
buying method, the BEN Buys purchasing system coupled with the Penn Marketplace enables Penn
to leverage its considerable buying power and capitalize on its investment in leading edge
financial information management and purchasing technologies. Access to the BEN Buys
Purchasing System is available to all authorized employees, including faculty, researchers,
lab assistants, and administrative staff. An authorized system user can log on to a secure
environment, browse-search-select items from a large number of the University's most commonly
used preferred contract supplier online catalogs, process an order by creating a requisition,
which gets routed, approved and turned into a purchase order electronically through the
purchasing system workflow.
The online purchasing system enables users to select items from
Penn Marketplace suppliers, and create
requisition lines for non-marketplace suppliers in a single shopping session. This
one-stop-shopping environment dramatically reduces time and effort required to satisfy
purchase requirements. During the process of creating a requisition, account and buyer
validation takes place as well as automatic processing for funds checking (availability
of funds), identification of hazardous materials and checks to ensure the appropriateness
of equipment purchases to be charged to sponsored research.
The University's MasterCard Purchasing Card Program is also
available to authorized faculty and staff for the purchase of a limited number of
non-restricted products and services from external non-restricted suppliers.